Third Party Payments

Third parties include employers, governmental agencies, branches of the armed services, embassies, or any outside agencies that provide the University with an authorization or contract to bill that organization for the student's charges. Any charges not paid by the sponsor are the student's responsibility.

Examples of proper documentation consist of copies of billing authorizations or contracts. 

The documentation should state the student's name, ID#, TERM OR TIME PERIOD, and the amount of coverage or award.

The University will bill third parties for the tuition and fees of their sponsored students. The third party must provide the University with a billing authorization letter stating the terms and conditions of their sponsorship. Authorization letters are maintained on file.

• Sponsored students must request a third party billing each time they receive a University billing statement.
• Requests may be made by mail or in person.
• To make a request via the mail return the remittance form portion of the statement, with an authorization to bill the third party.
• Requests may be made by providing documentation in person in 122 Biddle Hall.

Provided the authorization letter is valid, the University will bill the third party.  Charges not covered by the third party are due and payable by the student before the third party bill is generated. Late payment fees will be assessed to the student if the charges remain unpaid.

Financial aid packages awarded by the Office of Financial Aid that do not appear on the statement should be discussed with the Financial Aid Office.

The due date is always the 17th of the month.

• Statements are mailed shortly after the 20th of the month and are always due on the 17th of the following month. If the 17th falls on the weekend or an official University holiday, you will not be penalized if your payment is received on the next working day.
• If paying by mail, please mail your payment at least five days prior to your due date to ensure receipt by the Business Office before your due date. We are not responsible for the late delivery of mail. Our mailing address is:

• Once a due date is assigned for payment of your charges on the Statement, that date is effective until the charge is paid.
• If you fail to pay your Statement by the due date, in addition to late payment fees, a financial hold may also be placed on your account.
• If your charges are reduced as a result of a change made to the account, most commonly:dropping or adding courses, changing meal plans, housing assignments, or  financial aid changes, adjustments to the payment should be made accordingly and payments should still be submitted by the due date.  Do not wait for another bill.
• If changes made to the account increase the charges, pay the amount due on the statement by the due date and a new statement for the additional charges will be e-mailed the following month.