University of Pittsburgh at Johnstown
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Re-Contracting Process

The following process outlines how current students may apply for on-campus housing for the 2014-2015 academic year.  This process allows students to apply for housing in: North and South Lodges, Townhouses, Willow Hall, and the Living Learning Center.

College Park Apartments will not be used during the 2014-2015 academic year.


The Housing Re-contracting encompasses two major steps:

  1. Paying the housing deposit and completing the online application, starting March 4.  This process must be completed before a student attempts to participatein online room selection.
  2. Selecting a room through an online re-contracting process.  This may be done starting April 8, according to the schedule below.  Please note the paper group application process below for Townhouses, Willow Hall, and group lodges.

Both steps are accessed by logging into my.pitt.edu , My Resources > Housing E-Services > Submit Fall 2014 Housing Application.

Students are encouraged to review the detailed instructions.  The instructions below are in Adobe PDF format.

Housing Re-Contracting Instructions (Deposit, Application. and Online Room Selection)

Roommate Information Sheet 

Re-Contracting Dictionary  

Some major changes include:

  • The ability to complete the Housing application (step 1) through any browser.
  • Step 2 (online room selection is still dependent upon a compatible browser:  Internet Exploreer or Mozilla Firefox).
  • Email notification when the process is complete.

Special Instructions for Willow Hall and Townhouse Groups

Groups of students wishing to live in Willow Hall or the Townhouses will need to submit a preliminary group application.  

Every student appearing on these applications must also individually complete the housing application and provide the housing application number on the group application. 

Only approved group applications will have the appropriate access to select a suite or townhouse online.  Townhouses and Willow Suites will be awarded based upon the cumulative terms in residence of the individual group members.  If several groups tie for a space, the assignment will be chosen randomly.  Applications may be downloaded online or picked up in the Housing office.

Willow Hall and Townhouse Paper Application

Applications are due by noon on March 28. 


Special Instructions for Lodge Applicants

Any group of 8 students is eligible to apply for a lodge.  These lodge applications are called independent, as the applications are not for organizational housing. 

Applying for a lodge as a group is the only housing type that will be processed through a paper application, not through online room selection.  Each student applying for a lodge must also pay a housind deposit and complete the online housing application (step 1 above).  When successfully completed, the student is assigned an application number.

Group Lodge Paper Application

Applications are due by noon on March 28. 

Lodges will be assigned according to the group's cumulative terms in residence number. 

 


Online Room Selection Schedule

The daily access schedule applies to each individual day. 

The required terms in residence applies to the group processor for each roommate group, and is the individual number of the processor not a group total.  Once the group processor has started the Online Room Selection process, he or she can pull in roommates with different terms in residence (including a lesser number than the required).   

     

 Date

Facility Available for Selection Daily Access Schedule Required Terms in Residence
April 8Willow Hall (4 & 5 person)  12:00pm (Noon) - 12:30pm8 or more 
April 9Townhouses (4 & 5 person)  12:30pm - 1:00pm7 or more 
April 10

Living Learning Center

Lodges (Individual Rooms) 

 1:00pm - 1:30pm6 or more 
   1:30pm - 2:00pm5 or more 
   2:00pm - 2:30pm4 or more 
   2:30pm - 3:00pm 3 or more 
   3:00pm - 3:30pm2 or more 
   3:30pm - next day 9:00am 1 or more 

Terms in Residence

Each term that a student lives on campus, he or she receives a term in residence point.  Summer terms do not count toward this total.  For example, a student who has lived on campus for his freshman and sophomore year would have 4 terms in residence (1 point each for fall and spring of his freshman and sophomore years). 

The online room selection process limits access by the cumulative terms in residence for the group processor.

Students may check their terms in residence in StudentWeb, by clicking on the Application Number menu option. The application number and terms in residence will be displayed.

The required terms in residence applies to the group processor for each roommate group, and is the individual number of the processor not a group total.  Once the group processor has started the Online Room Selection process, he or she can pull in roommates with different terms in residence (including a lesser number than the required).   

Terms in residence numbers will be updated each day at 9am each weekday.  Applications submitted after 9am will not be updated until the next weekday.   NOTE:  The terms in residence number is not automatically updated when the student completes the housing application.  

In order to be assigned the correct terms in residence, students should complete the housing application at least one business day prior to online room selection.  


Overloading a Space (Tripling)
  • Students may choose to overload a housing assignment (except for Willow Hall and Foxfire Lodge) by one additional roommate in each housing type, but cannot go below the required number of roommates. 
  • No rebate or discount will apply to students who choose to voluntarily overload a housing assignment.
  • Students who choose to overload a housing assignment will share the current internet ports.  No additional internet port will be installed in the room to accommodate the additional student(s).  For example, if a group of students decides to triple a room in the LLC, the three students would share the two current internet ports.
  • To add a third person to a room, please visit the Office of Housing and Residence Life after the room has been secured online.  Additional students cannot be added online.
  • Students who apply after Re-Contracting has completed on April 10, stand a greater chance to be tripled through the room assignment process.
Last Reviewed: May 20, 2008