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Instructions for Abstract Submission

  • DEADLINE: Abstracts must be submitted by 5:00 PM Friday, March 21, 2014. Use the on-line registration form.
  • Be sure to provide all required information on the registration form:
  • You must submit the abstract as a file in MSWord.
    • The file name should include your initials and the course number (e.g ETB-C1131.doc). 
  • The abstract file should include:
    • Only the text of the abstract (Not the title or course number or advisor name, etc - only your abstract!!).
    • Relevant graphics -- see below
    • 200 words or less.
    • Use 10 point, single space, full-justification (ie - square both margins) and do not indent the first line.
  • Your abstract should include:
    1. A sentence stating the objectives of the study
    2. A brief summary of methods, if pertinent
    3. A summary of the results that were obtained (if available)
    4. A statement of conclusions (if available)
  • Graphics: Sometimes a small graphic (of a chemical molecule) is an essential part of an abstract. If you must include graphics, please follow these guidelines:
    • The image should be no more than 1.5 inches high and 5 inches wide. 
    • Save the graphic as a gif or jpg file.
    • Paste the image into the word document.
    • Format the image so that text wrapping is "square" and on the left of the image.
    • The abstract text and the image should fit in a square that is 6 inches wide and 3 inches high.
    • If your image does not meet these guidelines it will not be included!
  • All other information for the abstract book will be taken from your registration form.

Sample Abstracts

Sample project in Education
Sample project in Engineering
Sample project in Humanities
Sample projects in Natural Sciences
Sample project in Social Sciences

Instructions for Poster Presentations:

  • You will be provided with a 40" by 60" poster board and push pins.
  • The posters will be displayed in Heritage Hall for the entire symposium (12:00 to 4:15 PM). All posters must be up by 11:45 AM. The room will be open after 8:30 AM for you to set up your poster. This will not take more than 15 minutes; do it at your convenience.
  • Be sure to note other special needs on the registration form.
  • Remove your poster materials after the second poster session (4:30 PM) Wednesday afternoon.
  • Your faculty mentor may want to "grade" your presentation. Find out what time your mentor would like you to schedule your poster so that it can be scheduled accordingly.
  • Need help organizing your poster?

Deadline for submitting posters to be printed: 5 PM , Thursday, April 3

Large Format Printing for Posters

Thanks to a generous donation from Conemaugh Health System, we have funding available to defray the cost of large format printing for posters.  In order to keep track of how many posters are being printed, and to guarantee that all posters will be printed, please follow the protocol below.

  • Student Posters will be printed by Information Technology
  • Students MUST use one of the Pitt-Johnstown Information Technology poster templates which can be downloaded from Campus Services through the SPACE Registration system. They must register for SPACE before downloading the template. Alternatively, Faculty Mentors may download the poster template from Campus Services (  (under Print Shop).
  • The templates are in: 
    • Microsoft Publisher format
    • Microsoft Power Point format
  • The completed poster should be saved in PDF format.
  • The student will upload the completed posted into the SPACE Registration system in PDF format.
  • The Faculty Mentor will receive notification that the poster has been received. Use the link the link in the email to review the poster and Approve or Reject.
    • If the Faculty Mentor Approves the poster, it will be submitted to Information Technology for printing. The student will receive an email indicating that the poster has been approved.
    • If the Faculty Mentor Rejects the poster, the student will receive an email that it has been rejected.
    • If the poster has been REJECTED the student should contact the Faculty Mentor to find out what needs to be fixed.
    • The student will FIX the errors and resubmit the poster.
  • The approved poster will be submitted to Information Technology for printing.
  • The student presenter will receive an email indicating that the poster has been approved.
  • Students will pick up the printed poster at User Services, G27 Owen Library.

A student version of these instructions can be found at

Instructions for Oral Presentations:

  • There are three times scheduled for talks (12:45 to 1:30, 2:30 to 3:15 and 4:15 to 5:00).
  • You will be allotted 15 minutes; plan on 12 minutes for your presentation and 3 minutes for the introduction and questions.
  • All rooms will be equipped with a computer, projector and screen, lavaliere mike and laser pointer. If you need other AV equipment, please indicate on the registration form and it will be provided.
  • If using technology, store your presentation on a disc (flash drive, memory stick, etc.). Before your session begins, copy your presentation file from the disc to the desk top of the computer in the room. Just before your talk open the file from PowerPoint.
  • Your faculty mentor may want to "grade" your presentation. Find out what time your mentor would like you to schedule your talk so that it can be scheduled accordingly.
Last Reviewed: March 26, 2008