University of Pittsburgh at Johnstown
Pitt-Johnstown Seal

Faculty and Staff Guide to Purchasing

Purchasing a Product 
Less than $5,000

Purchase using PantherExpress or a University contracted supplier. (Policy 05-02-15)  If unavailable through a contracted supplier, complete a purchase requisition. 

Contracted Suppliers

Purchasing a Service
From a Company
Less than $5,000

Signing of contracts is reserved for authorized purchasing agents.  Contracts valued at less than $5,000 using standard University agreements may be signed at the department level.

Standard Agreements

Purchasing a Service
From an Individual

Coming soon.

Use PantherExpress and contracted suppliers as the primary method for purchasing goods.

Purchases of $5,000 or More
Competitive bids are required for purchases of $5,000 or greater. Contact Purchasing Services.

Formalizing a Purchase
Committing to a purchase is reserved for authorized purchasing personnel.  PCard holders may commit to purchases when using a PCard.

Signing Contracts
Signing of contracts is reserved for authorized purchasing personnel.  Contracts using standard University agreements that are valued at less than $5,000 may be signed at the department level.

Apparel and Items Using University Logos and Marks 
Contact the Book Store.  The Book Store and Purchasing Services will coordinate the processing of these types of orders.  Orders will be placed using licensed vendors.  Pittsburgh must approve all artwork.  Allow a minimum of 10 days for the approval process.

Busing and Other For Hire Transportation
Contact Purchasing Services before communicating with suppliers concerning buses and for hire transportation.

Selecting a Vendor
Obtaining a quote is permitted, but vendor selection is at the discretion of Purchasing Services.

The Paperwork
Orders cannot be placed without properly completed purchase requisitons.  Provide catalog numbers and enough detail to aid in order placement.