University of Pittsburgh at Johnstown
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Important Instructions for Presenters

Large Format Printing for Posters

NEW FOR 2013

Thanks to a generous donation from Conemaugh Health System, we have funding available to defray the cost of large format printing for posters.  In order to keep track of how many posters are being printed, and to guarantee that all posters will be printed, please follow the protocol below.
  • Student Poster presentations will be printed by Information Technology
  • Students MUST use one of the Pitt-Johnstown Information Technology poster templates:
    • Microsoft Publisher format
    • Microsoft Power Point format
  • Student will convert the completed poster into PDF format
  • Student will upload the poster into the SPACE Registration system in PDF format
  • Faculty mentor will review the poster and APPROVE the poster
  • The poster will be electronically submitted to Information Technology following faculty approval.
  • Students will pick up the printed poster at User Services, G27 Owen Library.

Poster Format - Hints & Tips

  • Be sure to follow the Poster Guidelines  
  • Poster dimensions - The printer paper is 41 inches wide. Keeping the aspect ratio close to 2 x 3 gives two possibiliites:
    • 41 inches high by 60 inches wide (landscape)
    • 41 inches high by 28 inches wide (portrait) 
  • Use graphics software and one of the Pitt-Johnstown Information Technology poster templates. The software is vailalbe in the Pitt-Johnstown student computing labs
    • Microsoft Publisher format
    • Microsoft Power Point format
  • Use the "Rule of Thirds" to aid in graphic design (see
  • Use your poster area effectively!  
    • Do not leave large areas of empty white space.
    • Do not use large type to fill poster space if you lack content.
    • Relevant illustrations are effective ways to fill space and also convey information quickly.
  • Use only standard fonts. For example a really cool font you may have on your personal computer may not be available on the lab machines (or on the machine from which your poster is printed). Font substitution can dramatically alter the appearance of your poster and you may not be happy with the end result. Note that User Services will not be responsible for problems resulting from non-standard fonts.  
  • Graphics
    • Minimum Resolution 150 ppi should be JPEG type and close to the final size needed on the poster.
    • Do not use jpg or bmp files that you "right-click" from a web page (these do not scale up well and are typically poor quality). You cannot increase resolution, or detail, of files upward. Zoom in to view the graphic on your poster to be sure it doesn't appear jagged because of low resolution.
    • To "scale" or resize a graphic element, select the graphic, hold the Shift or Contol key (depending on the application) while dragging by the corner boxes to enlarge or reduce the size of the graphic.
    • It is especially critical to the appearance of the graphic that you use the Control/Shift modification when re-sizing. This ensures that the graphic will be scaled proportionately instead of looking "stretched" or distored.
  • Store the completed file on a flash drive and name it as (makes it much easier for User Services to keep track of things).

For Poster Presentations

  • The Heritage Hall will be open starting at 8:30 AM on Wednesday, April 11. You may put your poster up any time after 8:30.
  • Posters must be up by 11:45 AM
  • The poster boards and push pins will be provided!
  • You must take your poster down by 4:15 PM!
  • Poster times are on the schedule.
  • Poster locations are on the map.

For Oral Presentations

  • Arrive in the room ten mniutes before the session begins.
  • Find the convener and introduce yourself. 
  • Make sure the convener can pronounce your name and the title of your talk. This makes more sense than you might think.  The convener is not necessarily in the same discipline as your presentation.

If you are using PowerPoint for your presentation, please follow these instructions:

  • Bring your presentation on a CD or flash drive (jump drive, memory stick, etc.).
  • Arrive a few minutes before your session begins.
  • Copy the presentation from the CD or jump drive to the desk top of the computer.
  • In PowerPoint, open the presentation that is stored on the desk top.
Last Reviewed: April 3, 2008