University of Pittsburgh at Johnstown
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Information for Faculty Mentors

Registration Forms

Use the Web-Based Faculty Registration Form. The information you provide will help the Organizing Committee coordinate the faculty mentors with the student presenters. Students will also submit a registration form and abstract.

See links below with instructions for Abstract Submission, Poster Presentations & Oral Presentations, as well as sample abstracts. Please follow instructions carefully.

Submit On-Line Registration form with the Abstract by 5:00 PM FRIDAY, MARCH 21, 2014

Large Format Posters - information for mentors

Thanks to a generous donation from Conemaugh Health System, we have funding available to defray the cost of large format printing for posters.  In order to keep track of how many posters are being printed, and to guarantee that all posters will be printed, please follow the instructions below.
  • Student Posters will be printed by Information Technology
  • Students MUST use one of the Pitt-Johnstown Information Technology poster templates which can be downloaded from Campus Services through the SPACE Registration system. They must register for SPACE before downloading the template. Alternatively, Faculty Mentors may download the poster template from Campus Services (http://campusservices.upj.pitt.edu/)  (under Print Shop).
  • The templates are in: 
    • Microsoft Publisher format
    • Microsoft Power Point format
  • The completed poster should be saved in PDF format.
  • The student will upload the completed posted into the SPACE Registration system in PDF format.
  • The Faculty Mentor will receive notification that the poster has been received. Use the link the link in the email to review the poster and Approve or Reject.
    • If the Faculty Mentor Approves the poster, it will be submitted to Information Technology for printing. The student will receive an email indicating that the poster has been approved.
    • If the Faculty Mentor Rejects the poster, the student will receive an email that it has been rejected.
    • If the poster has been REJECTED the student should contact the Faculty Mentor to find out what needs to be fixed.
    • The student will FIX the errors and resubmit the poster.
  • The approved poster will be submitted to Information Technology for printing.
  • The student presenter will receive an email indicating that the poster has been approved.
  • Students will pick up the printed poster at User Services, G27 Owen Library.

Deadline for submitting posters to be printed: 5 PM , Thursday, April 3

A student version of these instructions can be found at http://www.upj.pitt.edu/20943/

Instructions
Link to instructions for abstract submission, poster presentations & oral presentations. Sample abstracts included.
Please review your student abstracts to be sure that they meet the guidelines!



Arranging to grade student projects

If you plan to grade posters or oral presentations for student projects please indicate a preferred time on the Registration Form so that we can schedule the students accordingly. Also, please tell the students you plan to visit the posters for "grading" at the specific time and instruct them to schedule for this time slot. Many students will be presenting multiple posters and possibly giving oral presentations as well (for projects in two or more courses). Likewise, several faculty will be "grading" class posters. Please check with your students to avoid conflicts. We appreciate your cooperation in this aspect of the scheduling.


Special Needs for Faculty Mentors:

If your students have special needs for their poster presentation (e.g. tables for rock samples), they should indicate them on the registration form. If you know of additional needs, please indicate them on your registration form and contact Dr. Karen Lee.

Rooms for oral presentatios will be equipped with a computer, projector and screen, lavaliere mike and laser pointer. If your students will need other AV equipment, please indicate them on the registration form and it will be provided.

If your students plan to use technology for an oral presentation, they should save the file to disk (CD, flash drive, memory stick, etc.) and copy the file to the desk top of the computer in the room prior to the beginning of their session.

Please be present during your students’ talks in order to field questions if necessary.

Last Reviewed: April 3, 2008